CHIEF OF SECTION, AIR OPERATIONS

Job Description

Org. Setting and Reporting

This position is located in the Service Delivery Pillar within the United Nations Support Office in Somalia (UNSOS), based in Mogadishu. The Chief of Section, Air Operations reports directly to the Chief of Service Delivery.

Responsibilities

Within the delegated authority, the Chief of Section, Air Operations Officer will be responsible for the following duties: • Designs strategies for implementation of air transport related activities in the assigned field mission employing all available aviation resources. Manages and supervises the activities of the Air Operations and Movement Control Units guiding and coordinating the efforts of the several work groups towards the achievement of programme objectives. •Provides technical advice to the substantive and support elements of a field mission on all aspects of air transport activities. •Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters. •Supervises the provision of efficient aviation search and rescue coverage for UN transport assets and other transport assets upon request. •Supervises the preparation of operational plans, performance reports, and responses to internal and external audit observations. •Supervises the development and implementation of standard operating procedures for aviation and movement control related processes. •Monitors that quality control procedures are implemented for all work processes. •Monitors the accuracy and validity of data recorded in the management information systems. •Develops, in consultation with the Chief, Service Delivery and/or Director of Mission Support, a cost-effective and efficient transport plans using multi-modal transport options and accessing the modalities of different types of air assets in operational terms. •Evaluates services rendered to a field mission under long-term aircraft charter agreements, letters of assist, stand-by air charter agreements and ground handling contracts. •Develops budget for field mission’s air transport and movement control operations and reports on the budgetary performance of the Air Operations Section at the end of each financial period. •Coordinates the requisition process with purchasing authorities to ensure that bidding and approval activities meet requirements. •Determines technical specifications for air transport and other movement services and develops statements of work/requirements. •Provides responses to UNHQ during the vendor’s evaluation to ensure that vendor’s proposals meet technical requirements. •Acts as a Certifying Officer for the air transport tasking with the overall responsibility for the efficient use and accurate accounting of all resources controlled and all expenditures made by the Air Operations and Movement Control units. •Monitors that UN financial regulations and rules are complied with in all activities of the Air Operations and Movement Control units. •Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry. •Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for air transport services. •Develops the Air Operations and Movement Control Staffing Table and acts as a Line Manager to Unit Managers. • Manages the allocation and rotation of appropriate work assignments. Coordinates individual annual work plans for unit managers and produces detailed performance assessments and evaluations for all staff as required. •Supervises the personnel management and evaluates staff performance of the Air Operations and Movement Control. •Supervises the development of training courses, workshops and other related training activities and coordinates them with UNHQ. • Monitors that air operations are conducted in compliance with Air Tasking Orders (ATOs), Standard Operating Procedures (SOPs), UN directives, UNHQ Aviation Manual, UN Aviation Standards (UNAVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country’s Aeronautical Information Publications (AIPs). •Supervises the provision of reliable, cost effective and efficient movement services for transportation of passengers and cargo (including dangerous goods requiring special handling) within a field mission employing air and other modes of transportation and resolves conflicting priorities. •Supervises the aviation risk management for UN aviation activities in accordance with the established procedures. •Develops and implements the Air Operations and Movement Control Training Plan. • Performs other related duties as required.

Skills and Qualifications
Competencies

PROFESSIONALISM Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. ACCOUNTABILITY Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. MANAGING PERFORMANCE Delegates the appropriate responsibility, accountability and decision making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly. JUDGEMENT/DECISION MAKING Identifies the key issues in a complex situation and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in Air Transportation/Aviation Management, Aviation Safety management, Aerospace/Aeronautical Engineering, or graduation from an equivalent military educational establishment is required. A first level university degree with a relevant combination of education, professional training, certification in air transport operations, and two (2) additional years of work experience in air transport related occupation, may be accepted in lieu of the advanced university degree. An Airline Transport Pilot License (ATPL) or its military equivalent is highly desirable.

Job – Specific Qualification

Not available.

Work Experience

A minimum of ten (10) years of progressively responsible experience in air transport operations or aviation safety, with at least seven (7) years of managerial experience on a position directly related to the coordination of complex air transport operations in the international environment is required. Experience in the safety and quality management is desirable. Experience in management of multi modal transport operations is desirable. Experience in managing support services in a field operation of the United Nations Common System or a comparable international organization in a conflict or post-conflict environment is desirable. Knowledge of UN financial rules and regulations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

How to apply
Special Notice

• This position is temporarily available until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.