CEO Secretary

Job Description

Job Identification:

Post Date: July 24, 2024

Job Location: Mogadishu

Job Position: CEO secretary

Company Name: Somali Sudanese Specialized Hospital

Submission Deadline: July 31, 2024

Background

Somali-Sudanese Specialized Hospital is a General Hospital, funded by Somali business elites to meet the needs of Somali people in health care services. it has been providing health care services in Somalia since 2014. The headquarter of the hospital is at Hodan district, whereby the hospital runs four branches in the other districts in Mogadishu. The hospital covered almost a huge gap in the health care sector in Somalia, that many Somali citizens needed to go abroad for healthcare needs. The hospital absorbs and employs both qualified Somalis and expats of different nationalities.

About the role

We are currently seeking a dedicated and experienced CEO Secretary to provide high-level administrative support to our Chief Executive Officer. This role offers an exciting opportunity to work closely with senior leadership and contribute to the success of our organization.

Duties and responsibilities:

Ø Serve as the primary point of contact for the CEO, managing their calendar, and appointments.

Ø Coordinate and schedule meetings, prepare agendas, and take minutes during executive meetings.

Ø Handle confidential and sensitive information with the highest level of discretion and professionalism.

Ø Prepare and edit correspondence, reports, presentations, and other documents as needed.

Ø Anticipate the needs of the CEO and proactively address administrative issues and challenges.

Ø Manage internal and external communications on behalf of the CEO, including phone calls, emails, and inquiries.

Ø Coordinate special projects and initiatives as assigned by the CEO, ensuring timely completion and delivery.

Ø Uphold a strict level of confidentiality and integrity in all interactions and tasks.

Ø Maintain filing systems and ensure documentation is organized and easily accessible.

Skills and Qualifications
Education and skill requirements:

Bachelor degree in Business administration, Secretarial studies or related field is required.

Certification in Executive assistant or professional secretarial training is an added advantage.

3-4 years of proven experience as an executive assistant or secretary.

Fluency in English, both written and spoken. Knowledge of Arabic is an added advantage.

Excellent organizational and time-management skills with the ability to prioritize tasks effectively.

Strong verbal and written communication skills, including exceptional proficiency in business correspondence and professional communication.

Advanced proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other office management software.

Ability to handle multiple tasks simultaneously while maintaining attention to detail and accuracy.

Discretion and confidentiality in handling sensitive information and corporate matters.

Exceptional interpersonal skills and the ability to build relationships across all levels of the organization.

Diligent and firm with high ethical standards

Language requirement

Somali
English
Arabic
How to apply
Qualified candidates with the required skills and qualifications are invited to submit their detailed Curriculum Vita (CVs), cover letter, and academic qualification with 3 reference persons through email; Recruitment@ssshospital.so
Please submit your application before July 31, 2024. Applications sent after the deadline will not be considered.

Please indicate the job title in the subject line. Only short-listed candidates will be contacted.