Finance Coordinator- Partnership
Job Description
JOB TITLE:
Finance Coordinator- Partnership
TEAM/PROGRAMME: Finance Department
LOCATION: Mogadishu with 40% travel to Field Offices
GRADE: 3
Type of Contract: National
CHILD SAFEGUARDING:
Leve 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process.
ROLE PURPOSE:
The Finance Coordinator- Partnership is based in Mogadishu and will work in close coordination with the Finance Manager, Partnership advisor, Program Managers, Finance Director and all SCI Southern States partners and stakeholders. He/she will also work with other departments such as Awards and Supply Chain. He/she will ensure implementation of SCI subgrants in accordance with donor rules and SCI policy and procedure on sub-contracting.
The Finance Coordinator- Partnership will be the lead focal person in the Partners SCI SGA management including but not limited to Assessment and due diligence prior to engagement, partner capacity buildings and training, a financial liquidations and Audits.
SCOPE OF ROLE:
Reports to: Area Finance Manager-SS
Dimensions: Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 700 staff.
Staff directly reporting to this post: Partnership Finance Officer
KEY AREAS OF ACCOUNTABILITY:
Job Responsibility #1 financial accounting and reporting % of Time: 60%
• Scrutinize and ensure that all payments made and related to the partners, are well documented, supported and conforming to the minimum documentation requirement as per Save the Children & donor regulations.
• Ensure all partner financial reports are submitted on time and in accordance with the SGA provisions and make the necessary follow ups regarding partner financial reporting.
• Take lead in the review of partner financial reports/liquidations before posting and ensure all financial liquidations submitted conforms to SCI minimum supporting documentation as provided for in the signed SGAs.
• Ensure budget dimensions are available to all Partners and correct charging codes are used for all Stakeholder payments for accurate management and donor reporting.
• Take a lead role in partner sub grant cash flow monitoring, track partner payments and ensure that a seamless flow of cash is maintained for all Partner projects by contributing to the budget phasing, developing a tracker of partner cash utilization and reporting status, partner payments.
• Support and oversee the monthly closure of all partners financial accounts by timely review and posting of financial data.
• Produce timely and accurate monthly partner BVAs and share with all relevant stakeholders.
• Organize and lead with the support of Awards monthly Partner BVA reviews, discuss and take corrective actions and ensure the BVA meetings are documented and shared.
• Travel to other field officers as and when required attending to and providing support and training on financial related issues to partners and the ministry.
• Act as the compliance focal person between SCI and its local and international partners in all payments and other project related financial operations.
• Carry out autonomous field checks and visits to support and build capacities of the partner finance and other support staff.
• Assist in Partner budgets review, amendments, and revisions as and when they arise while keeping track of all budget changes during the life of the awards.
• Support and maintain good communication protocols with the Local partners, federal and regional state line ministries correspondences and document if necessary.
• Assist in providing technical assistance to the Ministries and regional states in issues related to donor compliance, Budget Templates.
• Support other functions within the department when required.
• Assist the Area finance Coordinator in financial data reviews and payments
Job Responsibility #1.2 Capacity building Training of the local partners and Federal and regional states line ministries % of Time: 15%
• Support the Awards Manager in identification of capacity gaps Local partner organizations and other stakeholders and help to develop plans to ensure capacities of their staff are enhanced
• Support and Implement capacity building plan for local stakeholders/partners on sub grants policies and procedures.
• Provide and facilitate trainings for Local partners staff on sub grants policies, compliances, and internal controls of the sub grants implementation.
• Support in rolling out quarterly financial trainings on internal controls and fraud awareness for all local stakeholder’s staff.
• Provide guidance & training to strengthen capacity building on compliance and fraud detection/prevention.
• Conduct quarterly partner monitoring visits and ensure the monitoring report is updated and shared with the Area Finance Manager
Job Responsibility #2: Audit: % of Time: 10%
• Assist with planning of Project Specific Audits both Internal and external.
• Assist and coordinate the retrieval of Audit documents as per the Audit Samples.
• Review Audit samples documents before sharing with the Auditors; ensure all documents are completely supported and where necessary initiate follow ups with relevant staff for compliance as per the policies.
• Facilitate and support the communication with respect to Sub grants policies and
procedures within the local partner organization.
Job Responsibility #3: Filing system: % of Time: 10%
• Ensure all sub grants liquidations and supporting documents received physically and stored in designated filing locations.
• Set up and maintain Sub grant files for all partner payment with the help of the Area archiving focal person.
• Ensure all sub grants liquidations and supporting documents are filed and archived both physically and electronically.
• Maintains copy of sub-contract and related records in the respective files for a good audit trail.
• Update sub grants files on monthly basis according to the sub grants checklist.
• Prepare field /monitoring reports on any official trips taken outside your duty station or visits.
• Support the ministry in setting up a good filling system and train both central and regional MOE staff.
• Prepare quarterly work plans and share with the Area Finance Manager.
Job Responsibility #6: General: % of Time: 5%
• Provide monthly project finance update to the Area Finance Manager and Project Director/Program Managers
• Prepare monthly consolidated BvA reports for all active SGAs and share with Area Finance Manager for review.
• Perform any other duties as assigned by the immediate supervisor or his/her designate.
Skills and Qualifications
• A University degree in Commerce, Accounting, or finance from a recognized University.
• 3 years’ experience working in similar or related role in an NGO or with a busy working environment.
• Computer skills especially in Ms Excel, spread sheets, Ms Word and Agresso or FMS Accounting packages
• High level of integrity and ability to work as part of a professional team.
• Ability and willingness to work under high pressure to meet tight deadlines.
• Good communication and interpersonal skills
• Supportive personnel management style
• Good command of written and spoken English
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Adult Safeguarding.
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Diversity, Equity, and Inclusion,
At SCI, we uphold the principle of equal rights and opportunities for all our employees. In our commitment to fostering a more inclusive workplace and addressing gender gaps, we have implemented additional efforts aimed at supporting female qualified candidates: –
• Maternity leave (6 months)
• Annual Leave 30 working days
• 10% *gross salary. (female allowance)
• 1.5 flexible working hours for lactating mothers
Note: Qualified candidates with disabilities are strongly encouraged to apply
How to apply
Please apply in English saving your CV and cover letter as a single document. To see a full a job description, please visit our website at
Application will be closed on 25th August 2024
We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
