Finance Officer

Job Description

Job description
Job Title Finance Officer

Family Finance Department

Report Finance Manager

Job Duration 1 year – Possible Extension

Working Hours Full Time

Closing Date 10 Nov 2024

Finance Officer

About PASOS

PASOS is a nationwide non-governmental, nonprofit organization that works to end hunger and poverty in marginalized communities. PASOS is dedicated to providing life-saving assistance during emergencies, improving the wellbeing of vulnerable populations throughout Somalia, with a particular emphasis on development and resilience-building programs. We carry out significant projects that promote long-term stability and empowerment for individuals in need throughout the regions of Southwest State, Banadir, Jubbaland and Galmudug

Organizational Specific Objectives

· Alleviate poverty by improving economic status of vulnerable communities through enhanced food production by providing farm implements and inputs and diversification of income generating activities

· enhance emergency response and livelihood crisis intervention through provision of Food/Cash/Non-food items Relief kits delivery, Livestock take-off /re-stocking, Water trucking to pastoralists and provision of temporary shelters.

· Improve access to Water, Sanitation and Hygiene (WASH) conditions of the poor communities through construction and/or rehabilitation of water catchment dams, installing water tanks and construction of underground water tanks, provision of sanitation facilities and hygiene awareness training and promotion hygiene education.

· Improve access to education by children and youth through provision of facilities, teaching and learning

materials.

Eradicate harmful cultural practices like Female Genital Mutilation (FGM) and early marriages.

· Increase opportunities for youth and Adult to further their education through distance learning.

· Improve health status of communities through health education; environmental cleanliness, hygiene promotion and increasing access to primary health and child care centers in area of operation.

· Enhance environmental education, awareness and participation in environmental protection and conservation activities by the communities

· Promote peaceful co-existence and proactively resolve conflicts

· Empower the youth to contribute to the social, economic and political development of their community

· Create awareness of issues surrounding children in difficult circumstances with particular regard to child abuse and neglect livelihood.

Finance Officer

Under supervision of Finance Manager/finance coordinator, finance officer is responsible for day-to-day task management within the organization. This role requires multitasking across range of responsibilities including works closely with Finance Manager and Finance Coordinator, Finance staff in Mogadishu office, Procurement & Logistics manager, and relevant staff to ensure or relevant duties are well coordinated and managed in a timely manner.

Job Description

· Reviews cheque payments
· Posts Disbursements to Subsidiary ledger
· Reconciles Disbursements from Subsidiary ledger to G/L
· Reviews Bank Reconciliations
· Maintains Cheque counter foils
· Approves Vendor Invoices for Payment
· Reviews petty cash recon
· Replenishes Petty Cash fund
· Posts Petty Cash Activity to G/L
· Surprise petty cash counts
· Initiate and recommends opening of new bank accounts
· Liaison contacts with bank
· Approves modifications to Employee File
· Approves payroll file
· Distributes Payroll cheques or initiates direct deposits
· Reconciles payroll subsidiary module to G/L
· Modifies inventory records
· Reconciles inventory records to G/L
· Records adjustments (journal entries) to inventory records and G/L
· Records capital assets additions and disposals in asset management modules
· Disposes of Capital Assets
· Performs periodic physical counts of Capital Assets
· Reconciles physical capital asset counts to management syb-system
· Makes adjustments to Asset Management sub-system
· Reconciles Asset Management sub-system to G/L
· Asset transfers and movement records
· Maintains capital asset sub-system (updates master file for asset categories, useful lives and depreciation tables
· Responsible for modifying (adding, deleting, mapping GL accounts)
· Approves changes to G/L accounts
· Approves journal entries
· Approves financial statements
· Raising invoices to Grantors
· Preparation of monthly reports
Skills and qualifications
Education:

· 1st Degree in finance and accounting, business administration

· Diploma with NGO finance or non-for-profit finance documentations

Work Experience:

Non for-profit finance or non for profit financial documentation
2-3 years NGO finance
Experience in QuickBooks, Beach Tree, Sage
Good in Excel accounting
Good for collaboration
Computer literacy, in particular experience of using MS Office.
Competencies in Managerial/Leadership:

Good analytical and reporting skills with attention to detail.
Excellent interpersonal and time leadership skills and being able to meet deadlines.
Good communication and social skills and ability to work as part of a team as well as independently.
Languages:

Fluent in spoken and written English
Professional Standards: PASOS staff must adhere to the values and principles outlined in PASOS Way – Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, PASOS operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national/or non-national candidates to apply for this position. If you are a citizen of the country in which this position is based and are currently located outside of Somalia with over two to three years, you can apply

Accountability to Clients: PASOS staff must adhere to the commitment of contributing to the sustainability and development of its (CR)

Partner Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: PASOS is committed to narrowing the gender gap in our programing. PASOS particularly encourage the females to apply currently available position if they have the skills and the qualification requirement with the experience expecting to obtain.

Diversity and Inclusion: PASOS we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

How to apply
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application jobs-opportunity@pasosom.org quoting the position in the email subject matter, 10 Nov 2024

Each application should be addressed to the HR manager based in Mogadishu and include the following:

· An updated CV/Resume; and Cover Letter

· An application letter which should include contact information for three work-related referees with official emails or ?. Applications not. Only short-listed candidates will be contacted. PASOS is an equal opportunity employer.