Field Coordinator

Job Description

Job description
Field Coordinator

Deadline: October 23rd 2024

Career Level : Senior(5-8 years)

Employment Type : Full time

Number of people required : 1

Work Experience : 5-8 years

BACKGROUND:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. The IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. We began work in Ethiopia since 2000 and currently implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview:
The Field Coordinator is responsible for handling the overall management of the IRC field office and all program implementation in Somali region. The position holder serves as the official IRC representative in the field office, upholding the mission, mandate, and policies of IRC. He/she will become the focal person for the safety and security of IRC staff and assets at the field office level.

Major Responsibilities:

General Program
Implement programs reflecting the spirit of IRC’S mission statement.
Be responsible for the management of grants including the timely implementation of planned activities and appropriate expenditure of funds.
Continually and vigorously search for new program ideas and activities.
Assist each program manager with technical advice and support and travel regularly to the program sites.
Assist in writing project proposal narratives and budgets.

Policy Implementation
Ensure the event and consistent implementation of IRC/Ethiopia policies, manuals, and procedures.
Ensure IRC WAY and the organization policies implemented accurately, and employees are well aware of the how-to raise concerns.
Make recommendations for policy revision.
Maintain local policies, especially regarding security and local staff personnel administration.

Supply Chain
Ensure the maintenance of a system for supervising and identifying all IRC assets.
Ensure that all contracts with suppliers and vendors are legal and protect IRC to the fullest extent possible.
Supervising the field office SC department and the functioning of the supply chain including procurement planning, purchasing of goods and services, their transport and storage,
Ensure organization, planning, and maintenance of the fleet and equipment and the functioning of the means of communication appropriate at the field office.

Human Resource Management
Supervising and motivating direct reports, following up on their performance, providing mentoring, ensuring staff development, and enabling high performance.
Provide counseling and support in the resolution of employee relations problems. Take disciplinary action within the IRC’s personnel policies when vital.
Participate in the selection of new staff. Including interviewing, skill assessment, general information on working and living conditions, and security briefings.
Conduct a biannual review of all staff. Include overall performance and achievement, identifying areas for individual or group training.
Delegate program duties in a responsible manner. Provide leadership; promote professional working relationships and inspire staff members to lead their staff and programs within budget and goals.
Place an active strategy for delegating management responsibility among IRC staff.
Maintain a system for regular staff evaluation, and standard procedures for new position posting, interviewing, and applicant selection.

Security, Health and Safety
Develop and implement security policies addressing local conditions and maintain an evacuation plan that is familiar to local staff and headquarters.
Coordinate security planning and systems with the UN, partners, and local authorities.
Conduct regular discussions to identify and resolve approaches to address staff’s stress levels and sense of security.
Developed strict local vehicle safety policies and ensured that they were consistently implemented.
Monitor security situations and produce security status reports.

Communications and Authorizations
Report in a timely and detailed way on all health problems, security developments, or criminal incidents to IRC staff or property.
Assure that accurate channels of communication are maintained and respected. Regularly collaborate with the concerned body on all matters of significance to the program, staff, and regional affairs.
Write monthly reports on programs, administrative, finance, and logistics matters.

Financial Management
Financial and administrative oversight of the field office, including approving cash expenditures, maintaining operations with the operating budget, approving payroll, travel expenses, and office matters.
Field office compliance with contract and donor guidelines and requirements.
Timeliness and completeness of Filed Office financial reports.

Representation
Build and maintain a positive working relationship with partners, local government, and staff.
Meet regularly with local authorities, INGOs, NGOs, and UN agencies to foster goodwill and support for all program activities.
Actively pursue coordination and working relationships with other NGOs and partners.

Safeguarding Responsibilities: –

Promote and actively take part in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Skills and qualifications
At least 6 years of relevant working experience, including 4 years’ experience of senior management.
Strong ability to communicate concisely and with impact. Including being fluent in English and having strong English report writing skills.
He/she should be a strong collaborator with effective interpersonal skills.
Demonstrated ability to work, handle, and meet challenging deadlines in a fast-paced operating environment.
Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions.
Must be able to function effectively in a complex work environment and to set appropriate priorities and deal effectively with competing priorities and pressure.
Capable of handling conflict and conflicting views.
Commitment to the IRC’s mission, purpose and values

Language Skills:
Proficient in spoken and written English

Required Skills

People management
Conflict Resolution
Analytical skills
Problem solving
How to apply
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:

IRC Career Site: https://careers.rescue.org/us/en/job/req55562/Field-Coordinator

Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information.

Name of the position you have applied for

Date of application

Summary of your qualifications and experience

Motivation/objective of why you have applied for the job

Permanent Address and present address (if different from permanent) and telephone number if possible also email address

Disclose any family relationships with existing IRC employees.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances