Office Assistant
Job Description
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development and humanitarian challenge in more than 70 countries. FHI 360 is implementing USAID funded Feed the Future Ethiopia Community Nutrition Activity project with other consortium members. And the team is working to improve health and nutrition of pregnant and lactating women, children, and adolescents in 132 Zone of influence Woredas, in 9 regions and one city administration.
Job Summary
Under supervision of the East area Office Finance and Admin Officer, the office assistant is responsible ensuring proper upkeep of the FHI 360 East Area Office. Responsible for cleaning buildings, removing debris, and keeping areas neat and tidy. Vacuums and buffs floors, shampoos carpets, empty trash receptacles, and replace lining off trash cans.
Accountabilities:
Clean the Office (collect and dispose rubbish; clean the floor, windows, office rooms and furniture, toilets/bathrooms, office compound etc.)
Keep the office in good working order.
Ensure that the office is in good hygienic conditions.
Inform the supervisor of any problem, maintenance needs concerning the building.
Ensure that all the cleaning products and tea/coffee/sugar are available and store them in a safe place.
Make sure hot and clean cold water are always available for consumption in the office.
Prepare tea/coffee/milk service for staff and guests in the office.
Keep all the office room and compound clean all the time.
Operate photocopy machines.
Any other duty assigned by the supervisor for the maintenance of the office
Problem Solving & Impact:
Identifies and recognizes problems that have established procedures and limited impact.
Refers non-standard questions and problems to higher level.
Errors can be easily and quickly detected within the immediate work unit and would result only minor disruption or expense to correct.
Supervision Given/Received:
Close supervision involving detailed instructions and frequent monitoring of work performance.
Contacts are primarily within immediate work unit. Contacts involve obtaining or providing information requiring little explanation or interpretation.
Skills and Qualifications
Education:
Women are Encouraged to Apply.
Grade 10 or 12 Complete and/or Diploma or International Equivalent.
Having computer skill
Has knowledge of Jigjiga City and surroundings.
Experience:
Experience in a similar job – ideally for an INGO
Relevant work experience of 2 years and above
Satisfactory Criminal Record Check and free of criminal records
Fluent in Amharic and working knowledge of English and local area language have an additional value
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Less than 10%
How to apply
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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