Terms of Reference for Baseline Survey

Job Description

Terms of Reference for Baseline Survey

Date of issue: 2nd July 2024

Project title: Strengthening democratic and inclusive local governance in Somalia (STRONG) project

Evaluation target locations: 3 districts in the target FMs (Jubbaland, Galmudug, and Banadir Regional Administration – BRA).

Deadline for submission of offers: 22nd July 2024 at 5 p.m. (East Africa Time Zone)

Contracting authority:FCA Somalia Country Office, Contact: Procurement Committee

E-mail: tenders.soco@kirkonulkomaanapu.fi

1. Introduction and Background Information

FCA Somalia Country Office seeks a qualified independent consultant(s)/ a firm to conduct a baseline survey for the Strengthening Democratic and Inclusive Local Governance in Somalia (STRONG) Project, funded by the Swedish International Development Cooperation Agency (SIDA). The STRONG project is a 18 months, commencing on the 8th of December 2023 and runs until 30th of June 2025, builds upon FCA’s past efforts in promoting inclusive local governance and enhancing stability through district council formation (DCF) processes. FCA, Finland’s largest development cooperation organization and second largest humanitarian aid provider, operates in 13 countries globally. FCA has been operating in Somalia since 2007, evolved from community-level peacebuilding to state-building and formation initiatives at the Federal Government and Federal Member States (FMS) levels.

1.1 The STRONG Project Background Information

As part of continuation of FCA’s Local Governance, Peace and Reconciliation efforts in promoting inclusive local governance through district council formation, and strengthening stability in Somalia, FCA and its partners have commenced the implementation of the project funded by the Swedish embassy (SIDA). The project aims to promote sustainable peace and good governance in Somalia through enhanced local capacity and inclusive participation of community including women, youth and marginalized groups in decision making process, improved safe and protected civic space for women’s meaningful role and leadership, and strengthened inclusive local governance and administration for effective basic public service delivery in two Federal Member States (FMS).

The intervention is built on years of experience of FCA in peace and state building in Somalia. The actions are designed based on tested approach, concrete impacts, lessons learned and best practices from FCA’s and its partners’ previous and ongoing work in strengthening inclusive local governance structures through District Council Formation (DCF), promoting the national reconciliation, and strengthening participation of women in political and democratic decision-making. The overall objective of the Strong Project is to strengthen capacity and participation of the local community especially women and enhance inclusive local governance and administration for effective and accountable basic public service delivery in four Federal Member States of Somalia (FMS). This will be supported by three overarching outcomes which include.

To achieve the overall and specific objectives of the project, FCA has designed the following key outcomes that will work towards the aforementioned objectives, and these include;

· Outcome 1: Enhanced local capacity and inclusive participation of the community including women, youth and marginalized groups in peacebuilding, reconciliation and local governance processes,

· Outcome 2: Strengthened inclusive and sustainable local governance and administration for effective basic public service delivery,

· Outcome 3: Strengthened safe, inclusive and protected civic spaces and women’s capacity for their meaningful participation and leadership in strategic advocacy.

The project is being implemented in close coordination with government institutions, Ministry of Interior, Federal Affairs and Reconciliations (MOIFAR), Ministry of Women and Human Rights Development and institutions at FMS level and in partnership with local partner organizations (that FCA refers as “Implementing Partners or Partners”). The project target locations will be in 2 FMS Galmudug and Jubaland and Banadir Regional Administration (BRA) with emphasis on a maximum of 3 new districts to be formed through DCF.

Additionally, the project is targeting to undertake peace education activities in selected schools in Somalia. A flexible approach to programming will be adopted, with the programme being annually reviewed to adapt and adjust the interventions to new development around political context and strategy of the government. The Project Advisory Board and the Project Implementation Team will closely assess the context, risks and provide recommendations, mitigation actions and requests to SIDA for possible adjustment of interventions and/or shift in implementation modalities based on the change in context and risks.

1.2 Objectives of the Baseline Survey

The overall objective of the baseline survey will be to measure the status of all indicators and to understand the starting point of key elements of the work against which later progress will be measured. This will enable project indicators at output, objective and outcome level to be measured and tracked.

In addition, baseline survey will seek to establish base values for the project indicators which will act as a benchmark for cross-referencing with the mid-term and final evaluation. The baseline values will be beneficial for tracking indicators and project objectives, identify gaps and issues that need the project management team attention, and put forth practical recommendations.

The Baseline survey will work towards the following key specific objectives:

· Establish baseline values for the project indicators to measure impact of project interventions over life of the project.

· Assess how the project intervention and strategy (i.e., capacity building, multi-stakeholders’ partnership etc.) are expected to transform available resources to expected outcomes in terms of quality and quantity.

· Assess to what extent the project is seeking to address beneficiaries’ priorities, designed and implemented in a conflict and gender-sensitive manner, and how learning can be fed into changes in project related context and adaptation and respective changes.

· Analyse and document factors that can contribute/limit implementation of the project in the target locations, and propose recommendation avert the same.

· Identify good practices and lessons learnt related to project parameters, contexts, actors, and strategies for seamless of the project implementation

· Establish what constitutes sustainability in the Somalia context and analyse the expected impact of sustained project activities.

· Identify gaps and issues that need the project management team attention, and put forth practical recommendations.

1.3 Scope of the Baseline survey

The baseline survey will cover the following areas, aligned with the project’s objectives and logframe:

· Local governance: Community understanding and participation in inclusive local governance structures, reconciliation, peacebuilding and decision-making processes.

· Community participation: Levels of meaningful engagement of different groups (women, youth, marginalized groups) in community affairs and decision-making.

· Gender equality: Gender roles and norms, access to resources and opportunities for women, women’s leadership, and participation at community and state levels

· Youth participation: Youth engagement in community activities and decision-making, challenges, and opportunities.

· Civic space: especially pertaining to women’s civil society groups and networks at local and state levels and their ability to participate in and influence governance and peacebuilding processes

· Marginalization: Experiences and challenges faced by marginalized groups (including persons with disabilities (PWD), especially women with disabilities, minority and traditionally marginalised clans and other disadvantage groups. access to services and opportunities and opportunities to actively participate in peacebuilding, reconciliation and local governance processes.

· Service delivery: Availability, accessibility, and quality of basic services (education, healthcare, water, and sanitation, etc.) that is climate-conscious and accountable to public thus contributing to peacebuilding and reconciliation outcomes

· Peace and security: Perceptions of security and stability, experiences with conflict and violence, access to justice mechanisms.

1.4 The Baseline Survey Methodology and Approach Process

The baseline survey is expected to adopt a mixed-method by combining qualitative and quantitative approach to gather key data in order to deliver the overall and specific objectives of the baseline survey. The survey questions, topics and specific methods are expected to be produced by the prospect consultants/firm in the technical proposals, and further specified during the inception stage in close cooperation with FCA Somalia team and key stakeholders.

The project logical framework will be the basis for the baseline survey. The methodologies will include, but not limited to, desk review of existing data and reports (secondary data) which will help in establishing the progress status to date and compile data on some of the project log-frame indicators, interviews and field surveys in the selected districts of the target locations to establish baseline values for some indicator and focus group discussion with different stakeholder groups. The selection of respondents for survey should be done using scientific techniques (Random sampling).

The baseline survey will be carried out through a participatory approach where key stakeholders in the target FMSs and key technical structures/committees spearheading the DCF process, community leaders, clan elders, religious leaders, representative of the community groups particularly women and youth and other local government officials, are consulted. The assessment is expected to be conducted in 3 project target districts in 2 FMS (Galmudug and Jubaland) and Banadir Regional Administration (BRA). The districts will be selected in later stage and the consultants will be informed about the name of districts when contract is awarded.

The project emphasizes on the importance of inclusivity of women, youth and disable so therefore, it’s imperative that the tools, methodology and overall report should pay particular attention to the issues and data collected should be disaggregated by sex, age groups and location. In a nutshell, the baseline survey is expected to be gender-sensitive, rights-based, inclusive, and culturally sensitive and comply with relevant professional ethical standards.

Baseline survey is also expected to adopt a collaborative approach to engage project staff, partners, other key stakeholders, government, as appropriate in design, implementation, reporting of the baseline survey. A participatory approach with emphasis on capturing a cross-section of views from the target groups, and multi-stakeholder quantitative (household surveys) and qualitative assessment techniques (including key informant interviews, focus group discussions, observations, and others as appropriate).

1.5 Baseline Survey Ethical Standards

Baseline survey respondents are expected to be informed of the purpose of the data collection and asked for their informed consent as to whether they agree to participate the interview or not. At any given time, respondents should be assured that they can opt out or skip any questions she/he did not want to answer. Respect respondents’ physical condition, economic background, political inclination, culture and social norms, should also be ensured. Consultants/firm will be required to sign a service contract and FCA code of conduct on data confidentiality emphasizing; personally identifiable data are to be kept safe for confidentiality purpose.

1.6 Data Analysis and Reporting

The collected data will be analysed using both qualitative and quantitative methods to generate findings and insights. A comprehensive baseline survey report will be produced, including:

Detailed analysis of key findings: Presenting disaggregated data by sex, age, and location to ensure inclusivity and gender sensitivity.
Interpretation of findings in relation to project objectives: Identifying areas of strength and potential challenges for project implementation.
Recommendations for project adaptation and improvement: Providing practical suggestions for optimizing project strategies and maximizing impact.
Presentation of findings and discussion: Sharing key insights with relevant stakeholders through presentations and workshops.
2 Deliverables

The consultant(s) will deliver:

· Inception Report: Detailing the methodology, work plan/schedule, and data collection tools.

· Final Baseline Survey Report: Presenting key findings, insights into contribution pathways, and feasible recommendations.

· Other Documents: Raw data files, quantitative data files, transcripts of interviews and FGDs.

3 Duration of contract

Duration of this contract is 45 days over the period of two months period.

4 Service Terms

FCA Somalia country office intends to contract qualified consultant(s) for 45 days. However, the validity of the contract will be for 2-months.

5 Duty Station

The independent consultant(s)/firm will undertake in-country field work and reporting based on agreed work-plan and methodology. The assessment will take place in 3 districts in the target FMs (Jubbaland, Galmudug, and Banadir Regional Administration – BRA) by relevant line ministries at Federal and state levels.

6 Transport & Logistics

The consultant(s) will cover field transport and accommodation arrangements, translator and/or interpreter needs, focal points and other contact points on the field and other logistical arrangements concerning consultant’s visit(s).

7 Validity

Tenders/Offers shall remain valid and open for acceptance for a period of 60 days after the closing date for the submission.

Skills and Qualifications
Individuals and consultant firms experienced in conducting similar baseline surveys for peacebuilding and local governance projects are encouraged to apply. Specially, the proposed lead consultant should demonstrate the key following educational and experience in his/her CV.

Experience: Minimum 5 years of leading and conducting baseline surveys/mid-term reviews/endline evaluations/relevant research on local governance and reconciliation projects in Somalia, particularly focusing on:
o Local governance structures and community engagement

o Women’s empowerment and gender dynamics

o Peacebuilding and reconciliation processes

· Knowledge: In-depth understanding of the Somali context, with specific expertise in the project’s target regions (FMS, BRA). This includes:

o Local governance structures and power dynamics

o Inclusive local government models and community participation strategies

o Women’s leadership in peacebuilding and youth engagement in decision-making

· Education: Master’s degree in social sciences, peacebuilding, or related field.

With a team having minimum Bachelor’s degree in a relevant field, such as economic statistics, developmental studies, peace and conflict management, public administration, social anthropology, or development communication.

· Skills: in line with the baseline survey methodology and internationally recognized assessments/evaluations criteria and other relevant skills such as;

o Proven experience designing and implementing mixed-method research instruments (surveys, focus group guides, interview protocols).

o Strong qualitative and quantitative data analysis skills.

o Excellent report writing skills, clearly presenting complex findings in a concise and informative way.

o Fluency in Somali and English (both written and spoken) for effective communication with stakeholders and communities.

o Strong cultural sensitivity and ability to work respectfully with diverse communities.

o Proficiency in data analysis software (e.g., SPSS) and reporting tools (e.g., MS Office).

o Excellent teamwork and communication skills.

Attachments
SIDA Project Baseline Survey TOR Final.docx
How to apply
Deadline for submission of offers 22nd July 2024 at 5 p.m. (East Africa Time Zone). Candidates must send their offers via email to tenders.soco@kirkonulkomaanapu.fi no later than the deadline as aforementioned. Any tenders received after the deadline will not be considered. Candidates must put “consultancy to conduct Baseline Survey for FCA SIDA Project” in the subject line of their emails. No tender may be changed or withdrawn after the deadline has passed. The candidate shall bear all costs associated with the preparation and submission of the offer and the Contracting Authority will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the procurement process. Canvassing will lead to automatic disqualification.

1 Questions

Candidates are not allowed to approach the Contracting Authority for verbal clarification. Any prospective candidate seeking to arrange individual meetings with either the Contracting Authority and/or any other organisation with which the Contracting Authority is associated or linked may be excluded from the tender procedure. Candidates may submit questions in writing via email to the address above latest three days before the submission deadline by 16th July 2024 at 5 p.m. (East Africa Time Zone).