Program Assistant (Information Management)

Job Description

Overview of position

Since the formation of the Federal Government of Somalia (FGS), the country has made significant progress towards restoring peace & security. However, significant destabilizing factors remain. These include most notably, the persistent threat of violent extremist group Alshabaab, particularly in rural areas, recurrent & unresolved clan, land & resource based conflicts, weak, nascent institutions & the internal displacement of more than 2 million individuals.

While the transition, recovery & development needs of Somalia, after almost 3 decades of civic conflict & violent extremism remain a long term, if not generational process, such progress will be unachievable in the absence of solid foundations for peace & security, particularly at community levels. Currently, several regions remain at risk of deteriorating into clan based conflict & falling under the occupation of violent extremist groups, in the absence of consolidated, strategic support for stability.

Since 2016, our client has been supporting the government to lead & for communities to drive transition & recovery processes in areas impacted by displacement, conflict & violent extremism. These programs, which are implemented through their Somalia Transition & Recovery Pillar (TRP), are intended to promote peace, security & stability in fragile & displacement affected areas of Somalia.

Under the overall supervision & management of the Senior Program Coordinator (TRP) / HoSO & the direct supervision of the Senior IM & Graphist Assistant, the Program Assistant (Information Management) will be responsible to support the organization & implementation of photographic & videographic assignments as well as documentation of any visibility stories to be undertaken under the community stabilization portfolio.

Role objectives

Provide support in information collection to maintain consistency & coherence across projects & ensure that information collection processes are conducted effectively.

Support the collection of content, data & summary statistics that assist in development of communication products for the unit.

Assist in the gathering of photo coverage & documentation across all community stabilization activities.

Support program teams & colleagues within the unit to draft, edit, create & proofread communication materials such as newsletters, press releases, factsheets, brochures, social media posts & reports.

Assist in liaising with the mission’s communications & media unit to ensure the community stabilization unit communication products are well treated & published.

Take responsibility for audio visual equipment, issued by the mission, for inventory & maintenance purposes.

Support in organizing safe & efficient archival of documentation & content for the community stabilization unit project activities for purposes of easy retrieval on the Share Point site.

Undertake any other audio visual related assignments & updating of the missions’ photo archive.

Participate in weekly community stabilization team coordination meetings.

Perform such other duties as may be assigned.

Project reporting

This role works under the overall supervision & management of the Senior Program Coordinator (TRP) / HoSO & the direct supervision of the Senior IM & Graphist Assistant.

Skills and Qualifications
Key competencies

Bachelor’s degree in information management, data science or a related field is required with two years of relevant experience or high school diploma with four years of relevant experience.

Additional certifications or training in communications, public relations, journalism or a related field are an added asset.

Previous experience in information management, data analysis, monitoring & evaluation or a related role.

Experience working in an international organization, NGO or a UN agency in developing countries or post conflict situations is an added advantage.

Experience in working with different audio visual technologies, especially the latest digital camera equipment & accessories.

Experience with Adobe CC software (Premiere Pro, Illustrator, Photoshop, Adobe package, lightroom) is desirable.

Knowledge of working in conflict / volatile contexts on community stabilization in Somalia.

Knowledge of implementing monitoring & evaluation activities for community stabilization programming.

Excellent & demonstrable analytical, communication & writing skills.

Knowledge in the usage of Kobo collect for monitoring & evaluation data collection & office software packages (Word, Excel, etc.) & knowledge of spreadsheet & data analysis.

Fluency in English is required (oral & written) & efficiency in Somali is an advantage.

Respects & promotes individual & cultural differences. Encourages diversity & inclusion.

Maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.

Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.

Demonstrates willingness to take a stand on issues of importance.

Shows compassion for others, makes people feel safe, respected & fairly treated.

Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.

Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.

Continuously seeks to learn, share knowledge & innovate.

Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.

Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.

Team management

This role has no team management responsibility.

How to apply
Further information

Qualified female candidates are encouraged to apply for this role.

The highest educational certificate of the selected candidate will be sent for verification.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.