Supply Chain Officer

Job Description

Job description
Position Title : Supply Chain Officer
Duty Station : Djibouti, Djibouti
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 11 November 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Chief of Mission (CoM) or Head of Office (HoO) and direct
supervision of the Resources Management Officer (RMO), and in close collaboration with the
Regional Office for East, Horn and Southern Africa in Nairobi, and in coordination with the
Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and
accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives
to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.
Core Functions / Responsibilities:
1. Contribute to the strategic planning for supply chain related activities of the Country Office
(CO) in close collaboration, with internal and external stakeholders in the country, as well as
relevant units at HQ.
2. Conduct logistics capacity assessment and market research to keep abreast decisionmakers
about local market trends and developments; analyze statistical data and market reports on the
commodity situation, production patterns and availability of good and services.
3. Coordinate and monitor all supply chain management related tasks and activities, including
planning, budgeting, scheduling and provision of goods and services needed by the CO.
Prepare regular progress reports, statistical information and briefing notes, as required.
4. Contribute to the management of the supply chain activities in the CO, including planning,
procurement, warehouse management, transport and distribution, fleet, assets and facilities
management, logistics information management and reporting, and provide support, guidance
and training to the relevant staff with respect to the related policies, rules and regulations.
5. Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the
processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely
and efficient manner.
6. Contribute to the review of the procurement requests, identify service providers, and evaluate
information regarding vendor’s performance in terms of quality, prices, and timely delivery of
goods/services. Maintain a pool of qualified vendors.
7. Solicit bids, quotations and tender documents, oversee bidding process and provide support
for executing the procurement transactions, analyze the offers assuring conformity to specified
requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare
purchase orders and ensure receiving authorization in line with the CO’s delegation of authority
(DOA) matrix.
8. Liaise with the programme management and provide technical support in preparing and
issuance of “Call for Proposals” and bidding documents for the tendering processes of the
programmes/projects. Ensure bidding processes are conducted fairly, transparently and in
accordance with the existing procurement rules and regulations.
9. In coordination with relevant parties, ensure timely submission of asset, procurement and
other reports within the CO, Regional Office and relevant HQ departments, as appropriate.
10. Contribute to the establishment and management of robust appropriate internal control
mechanisms for Supply Chain Management process to safeguard the Organization’s assets and
prevent fraud, while ensuring that country specific administrative procedures are in place and
followed in accordance with the Organization’s rules and regulations.
11. Support and monitor the maintenance and repair of office facilities, including preventive
maintenance. Contribute to the establishment of maintenance agreements with competent
service providers when it is feasible and determined to be cost effective.
12. Provide training and guidance to the SCM staff of CO, while monitoring, evaluating and
supporting their professional and career development.
13. Participate and engage actively in the UN inter-agency meetings and forums related to
supply chain management. Collaborate on sharing resources to achieve common goals and
implementation of UN global initiatives.
14. Perform such other duties as may be assigned.

Skills and qualifications
Education
• Master’s degree in Business Administration, Supply Chain Management, Logistics,
Procurement, or a related field from an accredited academic institution with two years of
relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and supervising teams of co-workers, managing vendors
and suppliers.
Skills
• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s
system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of SAP is an advantage.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English and French is required (oral and written). Working
knowledge of Arabic is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators level 2
• Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
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responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best
and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 11 November 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
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For further information please refer to: www.iom.int/recruitment
Posting period:
From 29.10.2024 to 11.11.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts