Project Assistant (SC-6)
Job Description
Organizational Setting
The key mission of the FAO Representation in Somalia, which is led by FAO Representative (FAOR), is to assist and support the national government to develop policies, strategies and programme aimed at accelerating the Implementation and achievement of the Sustainable Development Goals (SDGs) in FAO’s global mandate and Strategic Objectives. More specifically, FAO’s response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources and respond to recurrent emergencies. The current portfolio of activities of the FAO Representation in Somalia includes a wide scope of technical support interventions ranging from policy support through livestock and crop production, to natural resource management, Nutrition, value chain, food security analysis and water and land information management. FAO is also implementing several emergency, resilience-building, and development interventions, with the support of its five field offices and close to 400 staff in partnership with the Federal and State line ministries.
Reporting Lines
Under the overall supervision of the FAO Representative for Somalia, and the direct supervision of the Agriculture Sector Coordinator.
Technical Focus
The incumbent will Support the project teams in plant protection activities implementation in various parts of Somalia and provide technical backstopping to FAO field staff and implementing partners on implementation of SCRP and other agriculture sector projects as well as providing technical backup to different projects under agriculture sector.
Tasks and responsibilities
• Compile the field data from the technical staff as it relates to the inputs stock levels, equipment servicing requirements.
• Support Project Manager in management of project data by maintaining a library for core project documentation.
• Liaise closely with the field technical staff on all matters related to plant protection and ensure a timely exchange of relevant information with the project manager.
• Preparation of draft LoAs and LoUs with partners for project implementation.
• Support the Plant Protection Project Manager in the processing of LoA/LoUs for the projects with implementing partners.
• Provide operational support to procurement actions related to plant protection projects.
• Provide operational support in organizing and coordinating field visits to by donors, FAO management and press
• Support the Project Manager in coordinating the project administration activities to ensure smooth management.
• Support the project manager in preparing interim and terminal reports and any other reporting requirement.
• Conduct verification of expenditure and activities of service providers in the project.
• Work closely with key program support functions, including Programme sectors, Compliance, M&E, Logistics and Procurement units to ensure smooth implementation of Project activities.
• Guide the field projects team to ensure maximum compliance with FAO Standard Operation Procedure.
• Initiate and follow-up on procurement actions with the relevant units within FAO.
• Perform any other duties as assigned by the supervisor.
Skills and Qualifications
Minimum Requirements
• University degree in agriculture, development studies, social sciences or project cycle management or similar qualification.
• At least three years of professional experience in project operations/implementation.
• Working knowledge (level C) of English and Somali.
• National of Somalia.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Experience in planning and organizing operational support activities within a unit or department.
• Excellent communication, writing, and reporting skills
• Familiar with Project Cycle Management.
• Should be able to follow up with contractors, implementing partners and other units in the office.
• Good working knowledge of Microsoft Word, Microsoft Excel and PowerPoint.
• Ability to work effectively with people of different national and cultural backgrounds.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions
How to apply
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
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