FINANCE OFFICER

Job Description

SHABELLE COMMUNITY DEVELOPMENT ORGANIZATION (SHACDO)

POSITION: FINANCE OFFICER

REPORTING TO: PROGRAM DIRECTOR/OPERATION MANAGER

BASE: MOGADISHU

1 year contract with renewable depending on funding availability

Background:

Shabelle Community Development Organization (SHACDO) is a local nongovernmental humanitarian and development organization which has its headquarters in Afgoye District, Lower Shebelle and sub project office in Mogadishu. SHACDO is mandated to assist vulnerable communities living in their operational area to achieve major improvement in their lives. SHACDO prioritizes to identify the most appropriate targets for their projects where the poorest communities are suffering most. Pursuant to this mission, SHACDO in partner with CONCERN Worldwide is implementing a number of projects to in Lower Shabelle Region. As part of this and subject to availability of the fund SHACDO is looking a qualified Finance Officer for their programme. The Finance Officer will be based in Mogadishu with frequently travel to programme areas in lower Shabelle region.

JOB DESCRIPTION

Core Functions / Responsibilities:

§ Oversee the financial functions of SHACDO and ensure timely and accurate financial reports

§ Responsible for entering financial information and maintaining all financial records for projects and for the organization.

§ Preparing and maintaining donor agreements and staff contracts.

§ Manage financial controls, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budgeted expenditures.

§ Obtain approvals from the Director and from the donors on all procurements and purchases for the projects and for the organization.

§ Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the grants periods.

§ Provide orientation and training to the organization staff on cost-effective management.

§ Ensure that all financial reporting is completed on time and submitted to donors.

§ Oversee the financial audits of all projects of the organization.

§ Provide financial inputs in proposal development, project management, human resource management in policies and procedure development and other areas of administration.

§ Create and maintain the financial plan for SHACDO and updating whenever it necessary.

§ Strictly apply financial and control procedures in place and forms,

§ Ensure that each transaction and payment has the necessary supporting documents, justification and approval before payment is made.

§ Maintain the Financial Manual of SHACDO and ensure that it is updated from time to time.

§ Prepare and maintain monthly cash flow projection for the programme in with funding available.

§ To provide weekly, monthly and annual financial reports.

§ To prepare and maintain up to date the accounting system, ensuring that all transactions are duly recorded.

§ To prepare monthly payroll for the staff of the organization.

§ To keep and manage petty cash and be prepared for surprise cash counts.

§ To store financial documents in a way that is simple and effective.

§ To prepare financial reports for donors.

§ To supervise and provide guidance to staff members regarding issues related to finance

§ Create and modify financial documents using relevant systems.

§ Maintain hard copy and electronic filing system.

§ Administer and monitor the financial system in order to ensure that the organization finances are maintained in an accurate and timely manner

§ Conduct inventory count and maintain inventory/asset list.

§ Establish, maintain and reconcile cash count and the general ledger

§ Undertake any additional work assigned by the line manager

Skills and Qualifications
· University degree in accounting or related field

· Ability to present financial data in a clear and coherent manner

· At least three years of experience in financial management for NGOs

· Experience in working in a complex, insecure environments

· High level of spoken and written English

· excellent interpersonal skills both written and verbal

· Ability and willingness to interact successfully and respectfully with people at all levels and from all backgrounds

· Ability to work under pressure and without constant supervision.

· Flexibility and ability to carry out additional duties and tasks as required and adapt to a changing operational environment

· Innovative and pro-active with a positive attitude

How to apply
Interested candidates, who meet the above requirements, should submit their applications (cover letter and update Interested and qualified candidates, who meet the above requirements, should submit their applications (cover letter and updated CVs, please combine into a single PDF document) by email addresses hr@shacdo.org with the subject line “Finance Officer” not later than 18th August 2024.

Only shortlisted candidates will be contacted for interview.